Count structures and access points separately
Scafflinq describes multiple access tags linked to one scaffold record. Its pricing also lists additional access tags separately. Ask how your main tags and extra access points would be billed; do not assume one site means one chargeable tag.
Sources: Scafflinq product overview · Scafflinq pricing
Use a clear workload scenario
List the expected active sites, structures on each site, access points, and time on hire. Keep those quantities separate. A project with one scaffold and a project with many structures can have very different tag requirements while each remains one site.
Compare costs over a common period and currency. Scafflinq publishes Australian-dollar billing; CloudScaff's public tiers use US dollars. This page does not apply a fixed exchange rate or claim a universal cost winner. Include applicable taxes, additional tags, and the relevant contract terms in a written comparison.
For an illustrative workload, imagine five sites each containing twenty structures. That means five sites and one hundred structures before additional access points are counted. Ask each supplier to price that same workload using its own definition of an active site or tag.
Sources: Scafflinq pricing · CloudScaff pricing and plan inclusions
Test the inspection record from scan to retrieval
Scafflinq describes QR scanning, photo evidence, customizable checklists, and digital handover records. Use those advertised functions as a demonstration starting point rather than treating a tag scan as proof that the complete process works for your team.
Sources: Scafflinq product overview
Include the yard if inventory is part of the purchase
A scaffold's status and the quantities of components on a project are related but different records. A structure can be dismantled while material is still on site awaiting collection. Test both questions when deciding the scope of your system.
In the demonstration, dispatch material, record a structure, make a direct transfer, and receive a partial return. Ask where the remaining equipment balance is held and which application explains it. Confirm any separate inventory tool or integration rather than assuming it from the presence of a project dashboard.
CloudScaff's inventory feature pages describe equipment levels, movements, and site transfers. Bring the same sample job to a CloudScaff demo so that your comparison rests on demonstrated work rather than the breadth of a marketing category.
Sources: CloudScaff inventory management
Agree what makes a record current
Ask how a correction, alteration, or new handover changes what a user sees after scanning a tag. Test a recipient who did not create the record. They should be able to identify the structure and relevant current information without searching unrelated files.
The people carrying out inspections and other technical duties remain responsible for the applicable process. Assess the software's role in recording, retrieving, and communicating the outcome; do not treat a status indicator as an independent assessment of the structure.
Pilot the physical workflow
Choose a manageable set of structures and an accountable administrator. Test tag placement and scanning in actual site conditions, along with permissions, document access, and recovery from a mistaken record. Confirm the proposed connectivity behavior directly.
For an inventory rollout, add a full dispatch-and-return cycle. Close the pilot by exporting the records and reconciling outstanding work. A successful trial should establish how your team operates without continuous help from the supplier.
Make the evaluation practical
Your demo checklist
- Price the same sites, structures, active duration, and access points.
- Scan a tag and retrieve the current record as a site visitor or authorized user.
- Correct a document and inspect its history.
- Distinguish dismantled structures from material awaiting collection.
- Confirm where yard inventory and remaining site balances are managed.
Bring these scenarios to a CloudScaff demonstration, or use the software buyer’s guide to plan your wider evaluation.
Frequently asked questions
Does one active tag mean one active site?
No. A site can have many structures and access points. Establish each supplier's chargeable unit before comparing the subscriptions.
Can we compare the displayed dollar figures directly?
No. Scafflinq states Australian-dollar billing and CloudScaff publishes US-dollar tiers. Normalize currency and billing period using current information for your purchase.
Which workflow should we pilot first?
Start with the problem driving the purchase. For inspection records, test the complete field-document lifecycle. For inventory, include dispatch, transfer, counted return, and reconciliation.
Vendor offerings and terms can change. Confirm the current configuration and quotation before purchasing. Product names identify their respective owners; this comparison does not imply endorsement or affiliation.