Where is my stock right now?
Complete Management System for scaffolding & formwork
Everything your operation needs. In one system.
CloudScaff connects your yard, sites, and office into one controlled workflow. From inventory and deliveries to inspections, handovers, and reporting, every movement is tracked, every action is accountable, and your data becomes reliable.
Used by scaffold and formwork teams managing complex, multi-site operations
Stop chasing.
•See everything in one place.
The Problem
Most operations don't have a system they can trust. .
Yard, site, and office all work differently. Information moves through calls, messages, and paperwork, not a system. By the time issues surface, the data is already out of sync. At scale, trust breaks down.
What is actually happening on each site?
What is completed and what is not?
Who signed off on things?
No visibility
Broken processes
No accountability
The Reality
Trusting your current data is hard. We make it easy.
Most systems store data. Very few structure it in a way your team can actually rely on.
- Calls and messages are not a workflow — they leave no audit trail
- When teams work around a system, management loses visibility
- Decisions made on stale data create problems that compound over time
- Operations that rely on individuals break when those people are unavailable
- Scaling a manual process does not make it reliable, it makes it worse
- Trust in your data is impossible without structured, consistent capture
The Solution
Structured workflows. Real-time visibility. Complete accountability.
CloudScaff standardises how your team works across yard, site, and office. Every step is documented, every action is logged, and your operation becomes visible in real time.
Control
Every action follows a structured workflow.
Visibility
Know exactly what is happening everywhere.
Execution
Easy and simple to use and impliment for all team members.
Simple for site teams. Structured for management.
What is happening
See live activity across sites, yards, teams, and operational workflows.
What is completed
Track progress from request to delivery, handover, inspection, and return.
Who is accountable
Every action is recorded with users, dates, signatures, and history.
What needs action
Surface pending work, overdue steps, alerts, and gaps before they spread.
How It Works
From beginning to end. Everything is fully tracked.
CloudScaff captures every movement and action as it happens, so your operation stays accurate, visible, and accountable at every step.
- 01
Plan and request
Jobs, materials, and tasks are planned and requested through the system, creating a clear starting point for every site.
- 02
Coordinate and execute
Yard, site, and office teams work from the same system to issue materials, manage deliveries, and keep operations moving.
- 03
Track and update
Site activity, scaffold status, inspections, and inventory movements are updated in real time as work happens, with a live feed to the office.
- 04
Verify and account
Handovers, inspections, sign-offs, and actions are recorded, giving full accountability across every job and team.
- 05
Analyse and improve
Reports, insights, and live dashboards turn operational data into clear decisions on performance, usage, and risk.
Every step is logged. Every movement is traceable. Nothing gets lost in the process.
We replaced a stack of spreadsheets, email approvals, and disconnected tools with one operating layer. Approvals are faster, reporting is consistent, and we finally know who did what, when.
Capabilities
Everything you need to run your operation
Each module solves a specific part of your workflow, while working together as one system.
Replace manual admin with structured workflows.
- Paperwork digitisation
- Data capture at source
- Structured data entry
- Automated processing
Control access across your organisation.
- Unlimited Users
- Permission-based Access
- Roles and Responsibilities
- Role Builder
Give your customers controlled visibility into their projects.
- Unlimited Customers
- Permission-based Customer Access
- Control What Each Customer Can See
- Site-level and Project-level Visibility
Turn operational data into clear insights and decisions.
- Management Reports
- Drilldown Analysis
- Build Custom Reports
Stay on top of activity without chasing it.
- Permission-based Notifications
- Push and Mobile Notifications
- Activity-driven Alerts
- Badge Indicators for Pending Actions
Attach supporting documents to any record.
- Images, Videos, and PDFs
Full audit trail of scaffold activity.
- Pending Scaffold Log
- Scaffold Log
- Handover Log
- Upcoming Dismantle Log
- Dismantle Log
Keep conversations tied to the work.
- In-App Chat
Digitise inspections and handovers.
- Digital Tagging
- Custom Handovers
- Custom Inspections
Capture approvals on site.
- In-App Signing
- Sign on any Device
Connect CloudScaff to your financial systems.
- QuickBooks Integration
- Xero Integration
- Custom Integrations
Track assets directly from the field.
- Tagging and Scanning
Outcomes
What changes when you get this right
When your workflows are structured and your data is reliable, your entire operation improves.
Before vs after
From guessing and chasing to knowing and controlling.
Based on real operations managing multiple sites and yards.
End state
One system, one set of numbers, and one team working from a process they can actually trust.
- 01
Live visibility
See what is happening across sites, yards, and teams in real time, without chasing calls or messages.
- 02
Clear accountability
Every action is recorded, so you always know who did what, when, and where.
- 03
Controlled operations
Structured workflows keep deliveries, site activity, inspections, and updates consistent and on track.
- 04
Trusted decisions
Reports and dashboards are built on structured, real-time data you can rely on across the business.
- 05
Proactive management
Spot issues early, act on what needs attention, and prevent problems before they escalate.
Pricing
Simple pricing for your entire operation
Get full access to the CloudScaff platform with unlimited users, structured workflows, and full onboarding support. No hidden costs, no per-user pricing.
Most Popular
FAQ
Common questions
System Features FAQs
Is CloudScaff only for inventory?
No. It manages inventory, deliveries, returns, inspections, handovers, and reporting in one system.
Can site teams use it easily?
Yes. It is designed for mobile use and simple workflows.
Can I control access?
Yes. Full permission and role-based access control.
Does it track activity?
Yes. Every action is logged.
Can I customise forms?
Yes. Inspections and handovers are fully configurable.
Does it integrate with accounting systems?
Yes. QuickBooks and Xero integrations are supported.
Next step
See your operation clearly for the first time
We will set up your system, import your data, and get your team running with structured workflows from day one.