Features

Everything you need to manage your operations efficiently. Each feature is designed to save time, reduce costs, and improve operational excellence.

Asset Levels

The Asset Levels dashboard in Cloudscaff provides a real-time, centralized view of your entire scaffolding inventory—allowing teams to make informed operational decisions based on the current status and availability of all assets across your organization.

Available Assets

Instantly view the number of scaffold components currently in stock and ready for deployment. These are assets not assigned to any project, transfer, or maintenance task—ensuring accurate planning and fast mobilization.

Assets in Reserve

Track inventory that has been earmarked or reserved for upcoming projects. Reserving assets prevents overallocation and ensures critical items are held for key jobs.

Assets in Transfer

Monitor scaffolding materials actively being moved between yards, branches, or construction sites. Each transfer is tracked with source and destination data, time stamps, and responsible personnel for audit and operational clarity.

Assets In-Use

Get real-time insights into the scaffolding materials currently deployed on active projects. This includes what is on-site, erected, or staged for erection, helping you understand asset utilization and prevent bottlenecks.

Assets In-Maintenance

Identify items undergoing repairs or scheduled maintenance. This ensures that unfit equipment is not unintentionally issued and that damaged stock is efficiently managed back into usable circulation.

Damaged Assets

Automatically segregate and list all assets flagged as damaged during site inspections, returns, or audits. The system logs issue details, responsible teams, and photographic evidence where available.

Lost Assets

Maintain accountability with a dedicated category for assets marked as lost or unreturned. This helps with internal reporting, chargeback tracking, and insurance claims when necessary.

Low Stock Alerts

Proactively receive alerts when inventory levels for specific items fall below configured thresholds. These alerts help prevent project delays, enabling timely procurement or redistribution from other yards.

Allow/Disallow Negatives

Control whether inventory counts can go into negative when issuing or transferring items. This feature offers flexibility depending on your business processes—preventing stockouts in tightly managed environments or allowing leniency in fast-paced operations.

Asset Movements

The Asset Movements module provides comprehensive control over all inventory transactions and changes within your scaffolding operation. This powerful system ensures every asset movement is tracked, documented, and auditable.

Adding Assets

Streamline the process of adding new inventory to your system, whether from purchases, repairs completion, or initial stock setup. Each addition is logged with supplier details, costs, condition assessments, and asset tagging information.

Removing Assets

Systematically remove assets from inventory due to disposal, scrapping, or permanent damage. The system maintains historical records for asset lifecycle analysis and helps optimize replacement schedules.

Selling Assets

Manage the sale of surplus or obsolete scaffolding equipment with integrated invoicing and transfer documentation. Track selling prices, buyer information, and generate necessary paperwork for asset disposal.

Repairing Assets

Coordinate repair workflows by moving damaged assets through repair queues, tracking repair costs, completion times, and quality assessments before returning items to available inventory.

Damaged Assets

Efficiently process assets flagged as damaged during inspections or returns. The system captures damage photographs, severity ratings, and repair estimates to optimize maintenance decisions.

Lost Assets

Document and manage missing inventory through comprehensive loss reporting, investigation tracking, and insurance claim preparation with automated chargeback calculations.

Asset Movement Log

Access a complete audit trail of all asset movements with filterable views by date, asset type, personnel, location, and movement reason. This provides essential data for compliance reporting and operational analysis.

Manage Crosshired Supplier Assets

Track and manage scaffolding equipment hired from external suppliers, monitoring hire periods, costs, returns, and condition assessments to optimize supplier relationships and avoid unnecessary charges.

Manage Back Orders

Efficiently handle situations where demand exceeds available inventory by creating, prioritizing, and fulfilling back orders automatically as stock becomes available.

Manage Over Returns

Process scenarios where sites return more equipment than originally issued, ensuring accurate inventory reconciliation and proper crediting for project billing.

Asset Tracking

The Asset Tracking system provides real-time visibility into the location and movement of all scaffolding components throughout your supply chain using advanced tracking technologies and integrated logistics management.

Know where assets are and their quantities

Access real-time location data for every piece of scaffolding equipment across all sites, yards, and facilities. The system provides detailed quantity breakdowns by location, enabling optimized resource allocation and reducing unnecessary transportation costs.

Know what assets are on delivery or being returned

Track all assets in transit with detailed delivery schedules, driver information, vehicle details, and estimated arrival times. Monitor return journeys from sites to ensure complete asset recovery and accurate billing reconciliation.

Documents

The Documents module automates the creation, management, and distribution of all scaffolding-related paperwork. This comprehensive document management system ensures regulatory compliance, improves communication, and creates auditable records.

Asset Request

Generate formal asset requisition documents with project details, required quantities, delivery schedules, and approval workflows. These requests integrate with inventory systems to check availability and trigger procurement processes when necessary.

Asset Returns

Create standardized return documentation that captures condition assessments, quantities returned, damage reports, and billing adjustments. Each return generates automatic inventory updates and triggers cleaning or maintenance workflows.

Asset Transfers

Produce comprehensive transfer documentation including source and destination details, asset manifests, transportation information, and chain-of-custody records for complete audit compliance.

Instructions

Develop and distribute detailed work instructions, safety procedures, and operational guidelines specific to each project or asset type, ensuring consistent execution and compliance with safety standards.

Picklist

Generate optimized picking lists for warehouse staff that include asset locations, quantities, special handling requirements, and loading sequences to maximize efficiency and accuracy.

Delivery Note

Create professional delivery documentation with customer details, asset manifests, delivery schedules, and signature capture capabilities for proof of delivery and customer service excellence.

Return Note

Produce detailed return documentation that captures asset conditions, quantities, and any discrepancies, ensuring accurate billing and inventory reconciliation.

Transfer Note

Generate comprehensive transfer documentation for inter-facility movements, including transport details, responsible personnel, and receiving confirmation processes.

Multi-Yard Management

The Multi-Yard Management system provides centralized control over multiple storage facilities, enabling efficient resource allocation and optimized logistics across your entire network of yards and depots.

Multiple Storage Locations

Manage unlimited storage facilities with individual configurations, capacity planning, security settings, and operational parameters. Each location maintains its own inventory profiles while contributing to enterprise-wide visibility.

Yard-to-Yard Inventory View

Access real-time inventory levels across all facilities through intuitive dashboards that highlight surpluses, shortages, and optimization opportunities for better resource distribution.

Yard-to-Yard Transfers

Streamline inter-facility transfers with automated routing, cost optimization, and integrated logistics planning. The system considers transportation costs, urgency, and capacity constraints to recommend optimal transfer strategies.

Cross-Yard Asset Search

Locate specific assets across your entire network instantly, with detailed availability information, condition status, and transfer time estimates for rapid deployment planning.

Location-Based Stock Levels

Monitor inventory thresholds and reorder points specific to each facility, considering local demand patterns, supplier proximity, and transportation constraints for optimized stock management.

Multi-Facility Reporting

Generate comprehensive reports that analyze performance metrics, utilization rates, and operational efficiency across all facilities, enabling data-driven decisions for network optimization.

Bulk Operations

The Bulk Operations module enables efficient mass processing of inventory transactions, significantly reducing administrative overhead while maintaining accuracy and audit compliance.

Bulk Update

Process multiple inventory adjustments simultaneously using spreadsheet imports, barcode scanning, or system-generated templates. This feature supports mass price updates, condition changes, location transfers, and attribute modifications.

Stock Counting

Conduct comprehensive physical inventory counts with mobile device support, variance reporting, and automated adjustment processing. The system guides counting teams through optimized routes and provides real-time accuracy feedback.

Reconciliations

Perform automated reconciliation between physical counts and system records, highlighting discrepancies, suggesting corrections, and generating adjustment reports for financial and operational analysis.

Cycle Counts

Implement ongoing inventory accuracy programs with configurable counting schedules, ABC analysis prioritization, and performance metrics tracking to maintain continuous inventory precision.

Yard to Yard Transfers

Execute large-scale inventory movements between facilities using bulk transfer templates, automated routing optimization, and integrated logistics coordination for maximum efficiency.

Order Management

The Order Management system coordinates the fulfillment process from initial customer requests through final delivery, ensuring optimal customer service while maximizing operational efficiency and resource utilization.

Deliver from backorders

Automatically fulfill pending customer orders as inventory becomes available, prioritizing deliveries based on urgency, customer importance, and operational efficiency to minimize delays and maximize customer satisfaction.

Asset Categories

The Asset Categories system provides sophisticated organization and classification capabilities that simplify inventory management, improve operational efficiency, and enable powerful search and filtering functionality.

Group Similar Assets

Organize scaffolding components into logical categories and subcategories with customizable hierarchies that reflect your operational structure and facilitate efficient inventory management.

Sort by Asset Type

Implement standardized asset type classifications that enable consistent reporting, pricing strategies, and operational procedures across all facilities and projects.

Asset Filtering

Access powerful filtering capabilities that allow users to quickly locate specific assets based on multiple criteria including type, condition, location, availability, and custom attributes.

Easy Asset Finding

Utilize advanced search functionality with autocomplete, fuzzy matching, and intelligent suggestions to locate assets quickly, even with partial or approximate search terms.

Ready to Get Started?

See how our inventory management features can transform your scaffolding operations. Schedule a personalized demo today.

Questions? Call us at +1 (956)-622-7852

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