No clear definition of availability
You do not know what is truly available versus already allocated. Teams double-book stock because available does not mean usable.
Live Inventory Visibility
Know what stock you have. Know where it is.
See totals quantities, available balance, whats in reserved, in-use on sites, placed into maintenance, damaged, lost and scrapped in real time across your operation.
One source of truth for your entire operation
The Problem
You do not trust your stock numbers
Most operations do not have a clear view of what is actually available. Stock is spread across yards, sites, and paperwork. What looks available on paper is often already in use, reserved, or missing.
Stock is disconnected across sites
Inventory lives in different places with no unified view. Yard says one thing. Site says another.
Issues are found too late
Lost, damaged, or missing stock only shows up weeks later. By then, it is already impacting margin.
If you cannot trust your numbers, you cannot plan your jobs.
The Solution
Live asset levels your team can trust
CloudScaff gives you a real-time breakdown of every asset across yard and sites. You always know what is available, what is reserved, and what is already in use.
Clear stock states
Every asset is tracked across defined states: Available, Reserved, In Transfer, In Use, Maintenance, Damaged, and Lost.
No more guessing what “available” actually means
Site-linked quantities
See exactly how much stock is allocated to each site in real time, with full movement history behind it.
Every number is backed by real movements
Live operational visibility
From yard to site, every change updates instantly. Deliveries, returns, transfers, and adjustments are reflected in your asset levels immediately.
One live system across yard, site, and office
How It Works
From movement to visibility in seconds
Every inventory movement updates your asset levels automatically, giving you a live, accurate picture of your operation.
- 01
Track inventory movements
Deliveries, returns, transfers, and adjustments are logged directly in the system.
- 02
System assigns stock states
Assets are automatically categorized into Available, Reserved, In Use, and more.
- 03
Link stock to sites
All issued inventory is tied to specific sites, giving you full visibility of allocation.
- 04
View live asset levels
Your dashboard updates instantly, showing accurate stock balances across your operation.
Included Controls
Full control over how your stock behaves
Configure how your inventory is tracked, controlled, and validated. From low stock alerts to negative stock rules, CloudScaff gives you the flexibility to match your operation.
Available Assets
See what is currently free for deployment and ready to be issued to projects.
Assets in Reserve
Track stock that has been reserved for planned work so it is not double-allocated.
Assets in Transfer
Track materials moving between yards, branches, and sites with timestamps and accountability.
Assets In-Use
See what is currently deployed to live work so operational teams know what cannot be reissued.
Assets In-Maintenance
Separate repair and maintenance stock from usable inventory to avoid bad issues and planning mistakes.
Damaged Assets
Identify stock that has been flagged as damaged before it is accidentally sent back into service.
Lost Assets
Keep visibility on missing materials so losses are tracked, investigated, and costed properly.
Low Stock Alerts
Receive warnings when critical items drop below thresholds so procurement and redistribution happen sooner.
Allow or Disallow Negatives
Control whether teams can process transactions that would push quantities below zero.
Outcomes
Confidence in every stock decision
When your stock data is accurate and live, your entire operation runs smoother.
Know what is actually available
Stop double booking stock and start planning with confidence.
Reduce stock disputes
Every number is backed by movement logs and site allocation.
Catch issues earlier
Identify lost, damaged, or missing stock as it happens.
Plan jobs with confidence
Allocate stock knowing exactly what is available across your operation.
FAQ
Common questions
Asset Levels FAQ
What does “available” stock mean in CloudScaff?
Available stock is inventory that is not allocated to any site, not reserved, and not in transfer or maintenance. It represents what can be immediately issued.
How does CloudScaff separate reserved and in-use stock?
Reserved stock is allocated but not yet delivered, while in-use stock has already been issued to a site. The system tracks both separately to prevent over-allocation.
Can I see stock per site?
Yes. Every asset issued is linked to a site, allowing you to see exactly what inventory is in use at each location.
How accurate are the asset levels?
Asset levels are updated in real time based on every movement in the system, including deliveries, returns, transfers, and adjustments, ensuring a single source of truth.
Get Control of Your Stock
Start trusting your numbers again
See exactly what is available, what is allocated, and where everything is in real time.