How Doria tracks individual assets across two yards and 70 sites

Doria operates from New York, managing equipment across two yards and seventy active sites. With frequent equipment movements and hires, its inventory questions reach beyond the total number of components in stock. The team needs to know where particular items are, including which site holds each individually tracked or serialised asset.

The company began using CloudScaff in May 2024. Its search for a new system combined a practical infrastructure concern with a clear preference for easier software: move away from the server-based setup it was using, gain more inventory management options, and give employees a simpler interface for their work.

Doria at a glance

The yard and site counts describe Doria’s reported operating scale. May 2024 marks the start of its use of CloudScaff.

Looking for a different way to work

Before choosing CloudScaff, Doria had been using Avontus in a server-based installation. The team had become dissatisfied with that setup and its dependence on Microsoft infrastructure. It wanted an inventory system that would better fit the way it wanted to access and manage its work.

Access across devices was part of that requirement. Doria wanted the ability to work from Apple and Windows computers, together with mobile access. The search was also about the experience of using the software: the team wanted newer software, more inventory management options, and an interface that was easier to navigate.

Those requirements belonged together. Adding capabilities would only meet part of the brief if employees still had to navigate a complicated interface to reach the functions they needed.

A simpler interface for each role

Doria’s interest in access control went beyond deciding who could perform a particular action. The team wanted roles and permissions to shape what people saw. If a user had a defined set of tools allocated to their role, those were the tools that should appear in their interface.

That was the simplification Doria was looking for: make the relevant functions visible to the person doing the work. It wanted a wider choice of inventory tools while keeping each employee’s experience focused on their responsibilities.

Sonila Shehu, Director of Operations, described her response to CloudScaff’s interface in a short, direct statement:

“I love the simplified interface”

— Sonila Shehu, Director of Operations, Doria

Her feedback also highlighted yard-to-yard transfers and real-time reporting. Together, these points show the aspects of the system she valued: ease of use, the ability to move equipment between yards, and access to current reporting.

Knowing which site holds the individual item

Individual-item tracking is particularly important to Doria. Its operation includes one-of-one or serialised items, where the identity of the asset matters alongside its location. A quantity of equipment at a site does not, by itself, identify which particular item is there.

CloudScaff allows Doria to identify the site holding each of those individually tracked items. That gives the team a specific answer to an operational question: where is this asset within the site network?

Frequent movements and hires make that visibility relevant to everyday work. An item can be part of a large inventory holding while still needing to be followed individually. Doria’s requirement is therefore both broad and detailed: understand equipment across the operation and retain the identity of the specific items that need individual tracking.

Across seventy active sites, this is a meaningful part of the inventory workflow. The reported benefit is the ability to connect a particular item with its site, alongside the broader view of equipment in the business.

Moving equipment between two yards

Doria also needs to work across two yards. Sonila specifically highlighted the yard-to-yard transfer feature in her feedback on CloudScaff.

That capability fits the company’s operating pattern. Equipment moves frequently, and inventory management needs to account for the yards as well as the sites. A transfer between yards changes where equipment is held within the operation, even though it remains part of the same business’s inventory.

For Doria’s story, the two-yard structure provides useful context for Sonila’s feedback. Transfers are relevant to the operation she manages, alongside the need to understand where individually tracked equipment sits across the site network.

Reporting that supports a moving inventory

Real-time reporting was another feature Sonila singled out. It sits alongside the other two themes in her feedback: a simpler interface and yard-to-yard transfers.

For an operation with frequent hires and equipment movements, reporting needs to help people understand the inventory they are managing. Doria’s stated requirements included both the overall management of stock and the ability to locate individual items by site. Current reporting supports that interest in understanding the operation as equipment moves.

The customer’s account brings these requirements together. A manageable interface helps people work with the system; transfers address movement between yards; and individual-item visibility answers a specific question about assets on site.

From selection priorities to customer feedback

Doria began using CloudScaff in May 2024 after looking for a more accessible, easier-to-use inventory system. Its reported experience now provides a concrete example of what mattered in that choice: a simpler interface, movement between two yards, and visibility of individual assets across seventy active sites.

Based on CloudScaff’s account of Doria’s implementation and customer feedback, supplied in October 2026. Yard and site counts describe the reported operation.