CLOUDSCAFF — SCAFFOLD SOFTWARE EVALUATION CHECKLIST
Use the same sample records when comparing systems.
This is a planning worksheet, not an inspection or engineering checklist.

Company:
Evaluation owner:
Date:
System evaluated:
Participants and roles:
Devices and connection conditions:

For each task record: demonstrated / needs clarification / not supported.
Record the evidence, question owner, and follow-up date.

1. INVENTORY
[ ] Find an item in the yard and on two projects.
[ ] Explain available, allocated, and in-transit quantities.
[ ] Dispatch part of a request and identify the outstanding quantity.
[ ] Record a transfer and verify the source and destination balances.
[ ] Record a short return and a damaged item; follow up the difference.
Evidence / open questions:

2. SCAFFOLD RECORDS
[ ] Find a scaffold using its reference and location.
[ ] Retrieve its relevant inspection and handover documentation.
[ ] Review who recorded or signed the document and when.
[ ] Scan a representative QR tag using the intended user's access.
[ ] Review the recorded scaffold history through dismantle.
Evidence / open questions:

3. PEOPLE AND REPORTING
[ ] Repeat key tasks as a yard user, supervisor, and office user.
[ ] Confirm which information a customer can access, if needed.
[ ] Investigate a discrepancy from a report through the source records.
[ ] Confirm data export and integration requirements explicitly.
[ ] Test expected devices and connectivity; verify any offline requirements.
Evidence / open questions:

4. ROLLOUT AND COST
[ ] Confirm item codes, units, locations, and opening balances.
[ ] Agree import requirements and responsibility for checking the data.
[ ] Assign a pilot owner, record creators, reviewers, and approvers.
[ ] Confirm training, support, subscription basis, and separately scoped work.
[ ] Agree the pilot acceptance criteria and the next rollout decision.
Evidence / open questions:

ILLUSTRATIVE QUANTITY CHECK
Issue 100 components to Site A. Transfer 20 to Site B. Return 75 from Site A.
Expected remaining quantities: Site A = 5; Site B = 20; returned = 75.
Ask the demonstrator to trace each quantity to the relevant record.
These are sample figures, not customer performance results.

FOLLOW-UP
Question | Owner | Evidence required | Due date | Outcome

Buyer’s guide: https://cloudscaff.com/guides/choosing-scaffold-management-software
Pricing: https://cloudscaff.com/pricing
Rollout preparation: https://cloudscaff.com/getting-started